What is Email Security? | How to save your emails from Security Threats?
Digitalization of the global work environment has led to the introduction of various channels of communication. However, email remains a key component of an organization's internal and external communications, making them an easy target for email security attacks as emails are an easy entry point to user accounts and devices.
This blog will help you understand what is email security and why is email security important for your business in 2023.
What is email security?
Email security is the process of protecting users and email communications against cyber-attacks, unauthorized access, data loss, or compromise. Email security ensures the integrity and authenticity of emails by preventing the user against common email threats.
Business data is prone to email theft and data phishing attacks. Email security saves your domain from spoofing, phishing attacks, email frauds, malware, email spam, and unauthorized email access.
Types of Email Security Attacks
What are the most common email security threats?
Technological changes are introducing newer ways of email security attacks and business data theft. Let us overview some of the most common email security threats in 2023.
Email Spam
Spam emails are unwanted email messages that are sent by spammers with a bad domain reputation without the consent of the recipient. These spam emails are usually sent with the intention of data theft and fraud.
Although all email domains provide a certain degree of protection to the user against the email security threats that arise from spammy emails, getting rid of these emails from your inbox is inevitable.
Email Fraud
Emails are a common source of fraud attacks, especially in organizations. Fraud emails may range from scammy schemes to business email compromise (BEC) messages that are in the form of formal messages that trick users or organizations to transfer money into illicit email accounts, hampering the email security of the organization.
Phishing
Phishing attacks in emails aim toward targeting user-sensitive information by making the user visit illegitimate and fake web pages. By making use of false links, phishing emails gain access to the security credentials of the user or pressure users and organizations to share information.
Some of the types of phishing attacks are,
- Spear Phishing
- Regular Phishing
- Whaling
Phishing attacks are one of the most common email security attacks used for data theft in organizations.
Malware
Malware is delivered to the user over email and includes spyware, adware, scareware, and so on. This malicious data or malware can be sent through email attachments, codes, links, and so on. Malware directly attacks the email security of the user and must be avoided to protect the sensitive data of the organization.
Domain Spoofing
Email domain spoofing is a type of email security attack that enables the attacker to send emails from a seemingly authentic email domain. Email spoofing fools the recipient into believing that the email is sourced from a legitimate source and attacks the data of the user.
Email Security Benefits
Why is email security important?
Emails are the most used source of business communications, which makes email the biggest threat to the data security of any organization. Here are some of the benefits of email security for an organization.
Email Security Safeguards, Business Data
As discussed earlier in the blog, emails are a common target for security threats and cyber-attacks. All the internal and external communications of a business are sourced through emails and employees tend to have email access on multiple devices. This puts email security at threat and business communications, prone to email attacks such as phishing, spam, spoofing, and so on.
With the right email security measures, organizations can save business data from attack, manipulation, or theft.
Email Security ensures Continued Communications
A single cyber threat can put entire business communications at risk and affect the continued availability of email services for businesses. This not only impacts the business data security but also reduces employee productivity by directly meddling with routine business activities.
Email security is important for businesses to continue their communications and maintain the productivity of the workforce.
Email Security prevents Spam, Malware, and Phishing
With the right email security measures, the user and organization to prevent email spamming, malware, and phishing activities. The most important benefit of email security is to identify potential email security threats, limit the risk of malware transmission, and protect business data and users.
Email Security is the most important aspect of business operations for safe and secure business communications.
Email Security Best Practices
How to ensure email security in business?
Let us now look at some of the common practices to ensure the email security of businesses,
Employee education and training
Regular employee education and training sessions related to email security awareness can play a vital role in preventing business email threats. The management and IT experts must ensure that the employees are aware of the corporate email security policies and are properly trained to minimize human error and associated risks.
Multi-Factor Authentication (MFA)
Multi-Factor Authentication is a tool used for preventing data loss and minimizing the risk of hacking. By providing users with multiple authentication factors, multi-factor authentication saves business emails from unauthorized access and email security threats.
Email Encryption
Email encryption disguises the contents of the email by rendering the data unreadable to a user without a decryption key. By using email encryption, the organization can protect its sensitive data from being accessed by anyone other than the intended recipient.
Sender Authentication
Sender authentication involves the use of cryptographic protocols to protect email security. Sender authentication makes use of the given standards to ensure email security, such as Domain Key Identified Mail (DKIM), Sender Policy Framework (SPF), and Domain-based Message Authentication, Reporting & Conformance (DMARC).
Choosing the right email hosting service provider
Lastly, to ensure the email security of the organization, it is important to choose the right email hosting solution that offers the complete set of tools and measures to prevent email security attacks.
Ensure Business Email Security
What is the most secure email hosting solution for business?
Email security is a top-notch priority for any organization, and it is important to choose an email hosting solution that guarantees the security of your email. Webtel’s emailing solution offers a suite of tools and protocols that ensure that you continue your business email communications securely without the risk of email attacks or threats.
Listed down are some of the many tools offered by Webtel’s emailing solution for your email security,
Antivirus Administration
Ensure complete virus protection with the most secure email solution by Webtel. WeMail’s default installation includes, at no additional cost, effective and self-updating antivirus protection with ClamAV. In addition, WeMail can support additional third-party solutions that include a quarantine directory as well as support for command-line antivirus solutions. WeMail can check the quarantine directory and respond to users that attempted to send an email containing a virus.
Greylisting
Webtel’s smart and secure emailing solution includes Greylisting, an effective method of spam blocking that comes at a minimal price in terms of performance. Most of the actual processing that needs to be done for Greylisting takes place on the sender's server. It has been shown to block upwards of 95% of incoming spam simply because so many spammers don't use a standard mail server.
Blacklist / Whitelist
Webtel’s advanced and secure email solution allows the system administrators to control the IP addresses that are blacklisted or whitelisted from accessing mail services. Blacklisting an IP address prevents it from making incoming connections, while whitelisting an IP address adds the IP as a trusted source, allowing connections to bypass relay restrictions that may be imposed.
SMTP Authentication Bypass
To ensure your email security, Webtel’s emailing solution offers SMTP Authentication, a security measure that can be very beneficial in the fight against spam and unauthorized email as it forces the sender to authenticate their username and password before an email is sent through the mail server.
Stop risking the email security of your business and get your secure emailing solution now with WeMail by Webtel.
To know more, Visit: https://webtel.in/wemail.aspx
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